Administration Manager / Associate Administration Manager (Mandarin Speaker)

Responsibilities

• Serves as the primary point of contact for internal and external constituencies on all matters pertaining to the SM team, organizes and coordinates executive outreach and external relations efforts.  
• Complete a broad variety of administrative tasks for the SM team including: managing calendar of appointments, completing expense reports, composing and preparing confidential correspondence, arranging complex and detailed travel plans, itineraries, and agendas, compiling documents for meetings, car and meal arrangement, and attending to SM personal matters if required.  
• Handle all kinds of routine administration processes like office management and maintenance; Support the other departments whenever related issues are faced; co-ordinate with external vendors, Head Office and regional team.
• Prepare regular reports on expenses and office budgets.
• Handle all sorts of administration related expenses including but not limited to flight tickets, accommodation, maintenance etc.
• Manage marketing or procurement projects, negotiate contracts with vendors, perform budgeting & timeline control, submit procurement proposal for Financial Review Committee, and supervise the overall progress.
• Update office policies as needed.
• Security management and inspection.
• Prepare reports and presentation with statistical data, as assigned.
• Manage the office renovation projects, handle the procurement of office furniture and supplies, and collaborate with internal teams on security and FA related projects.
• Coordinate and organize team building activities and internal events.
• Any other responsibilities assigned by the bank or person in charge of the department from time to time.

Qualifications

• Bachelor's degree or above.
• Minimum 3 years of experience in relevant administrative work.
• Strong written and verbal communication skills in English and Chinese.
• Strong organizational skills that reflect ability to perform and priority multiple tasks seamlessly with excellent attention to detail.
• Have a proactive and methodical approach with the ability to work to key targets, under pressure and within tight timelines.
• Excellent negotiation, communication and interpersonal skills.
• Excellent planning, organizing, execution and control abilities.
• Demonstrates a high degree of confidentiality in interpersonal interaction.
• Ability for problem solving & managing expectation.
• A good team player with the ability to work on own initiative.